Ready
- Documents successfully extracted
- Draft bills prepared
- Source totals reconciled
- Approved mappings applied
The report
Open the month and see what needs attention first.
Practice Pro brings the exceptions, management summary, evidence and next actions together so the practice does not have to rebuild the story from the underlying paperwork.
What needs attention
The few items that need a decision are already separated.
Routine activity stays out of the way. The manager sees what is ready, what requires review and what should be held.
Review required
- Uncertain account or VAT codes
- Possible duplicates
- Unmatched credit notes
- Non-reconciling documents
What the practice gets
One clear management view instead of another pile of supplier data.
Work removed
Documents, line items, bills prepared, automatic processing rate and exceptions.
Completeness
Missing recurring invoices, unmatched credits, duplicates, excluded documents and reconciliation status.
Accounting handover
Account coding, VAT coding, evidence, change history and source-to-import totals.
Management insight
Spend, supplier concentration, price movement, delivery charges, budgets and supported next steps.
Impact
Do not call every difference a saving.
Confirmed
Only amounts supported by a credit, refund, corrected bill or other evidence that the benefit occurred.
Investigate
Duplicates, price movements or consolidation opportunities that require action and verification.
Processed
Documents and lines prepared without manual transcription, plus exceptions isolated for review.
Files delivered
Every output comes from the same locked ledger.
| Output | Purpose | Control |
|---|---|---|
| Xero or QuickBooks import CSV | Draft supplier bills for practice review and import. | Held items excluded; account and VAT mappings shown. |
| Approval and exception register | Records each decision, correction and unresolved issue. | No silent override of uncertainty. |
| Reconciliation | Matches source gross, credits, ready-to-import, held and excluded totals. | Must reach zero unexplained difference. |
| Detailed workbook | Invoice, line, coding, evidence, controls and management data. | Formula and cross-output checks. |
| Management PDF and hosted report | Concise oversight, trends, impact and actions. | Same validated ledger and report reference. |
| Accountant handover pack | Import, evidence, unresolved exceptions and month-end summary. | Professional responsibility remains with accountant/practice. |