Rooms get target levels
We configure the normal stock level for each tracked item in each room or cupboard.
DBX ONE STOCKROOM
Stop finding out you are short on stock
when a clinic is already running.
Keep central stock and room replenishment visible without asking clinicians or locums to log every box they use, so staff spend less time checking cupboards and clinics are less likely to be interrupted by missing consumables.
No routine clinician loggingConfigured around your roomsShortages surfaced earlier
NHS England case study
16 hours of clinical time released per week.
At Churchill Medical Centre, an NHS England case study reported that routine stock-up processes and more consistent room organisation released 16 hours of clinical time per week.
Before the change, the practice had recorded 32 interruptions a day and more than three hours a day lost searching for equipment or stock. This is the practice's reported case-study result, not a claimed DBX ONE result. Read the NHS England case study.
At a glance
See which rooms need attention before staff have to ask.
Central stock, room targets and replenishment status are visible in one place, using the names and locations your practice already uses.
Your Practice
Illustrative personalised stock system
Tracked items184
Low stock7
Rooms8
Awaiting receipt2
Main store
Confirmed central stock- Medium nitrile gloves 14 boxes
- Clinell wipes 9 tubs
- Couch roll 4 packs
Treatment Room 1
Target levels- Medium gloves 2 / 2
- Clinell wipes 1 / 2
- Couch roll 1 / 2
Phlebotomy
Last verified today- Vacutainers 4 / 4
- Needles 3 / 3
- Sharps bins 1 / 2
Minor Ops
Last verified yesterday- Sterile gloves 3 / 3
- Dressings 5 / 6
- Speculums 2 / 2
Less delivery admin
Receive a delivery
without rebuilding the invoice.
The expected delivery is prepared from the supplier document. Confirm what arrived, correct any shortfall and central stock updates.
Illustrative example · not interactive
Dene Healthcare · INV-24152
Example supplier invoice
Medium nitrile glovesExpected 6 · Box 100
Clinell Universal wipesExpected 4 · Tub
Couch rollExpected 2 · Pack
Visual example only. Use the interactive demo below to try receiving a delivery.
One confirmation
Received?
Stock updates.
If everything arrives, one confirmation adds it to central stock. If something is missing, DBX ONE records the difference and prepares a supplier follow-up using the invoice evidence.
The practice does not re-key supplier lines into a second spreadsheet.
Built around the stock round
Do not turn every clinician
into an inventory clerk.
Locums, GPs and nurses do not record routine consumable use. STOCKROOM gives the person who already replenishes rooms a faster way to see what needs topping up and what central stock can cover.
The stock person checks
The person who already replenishes rooms records the room count during the stock round — not every glove used during a consultation.
Central stock deducts
Confirm the room refill and DBX ONE updates central stock, usage estimates and low-stock warnings automatically.
Fits the current setup
Add stock control without
rebuilding the finance workflow.
Supplier invoices can continue through the practice's existing bookkeeping route. STOCKROOM uses the information needed for deliveries and stock, so staff are not re-keying the same supplier lines into another spreadsheet.
Existing finance flow
Supplier → invoice inbox → existing bookkeeping and approval.
+
STOCKROOM workflow
Expected delivery → central stock → room replenishment → shortage and ordering action.
Done-for-you setup
Show us how you manage stock now —
leave the rest to us.
Send us the stock sheet you already use and show us how the practice is organised. We build the rooms, stock names, supplier mappings and thresholds around you, so your team does not have to configure another inventory platform.
Your rooms.
Treatment Room 1, HCA Room, Minor Ops, Phlebotomy, central store — whatever your practice actually calls them.
Your stock names.
Supplier descriptions are mapped once to the names staff recognise, then reused as future invoices arrive.
Your thresholds.
The operations manager chooses what “running low” means. DBX ONE watches the central level and surfaces the items that need attention.
Useful management information
Spend less time checking
what is low and where stock is going.
Each confirmed delivery and replenishment adds to the picture, making shortages and usage patterns easier to see without point-of-care logging.
Low-stock warnings
See central stock against the minimum level and recent replenishment rate.
Usage + replenishment context
See which items are topped up most often, helping the stock lead focus checks and ordering where they are actually needed.
Supplier discrepancies
Keep missing or short-delivered stock attached to the original invoice and draft the supplier follow-up from the same evidence.
Founding practices
Start with your current stock round.
Reduce the work around it.
Founding practices will be set up closely around their existing rooms, stock list and replenishment routine, with the aim of removing work rather than creating a new process.