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DBX ONESTOCKROOM

DBX ONE STOCKROOM · CQC

CQC wants the system
behind the check.

Current guidance. Real GP findings. Real STOCKROOM screenshots showing how the process is run.

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Current CQC guidance · GP Mythbuster 1 · updated February 2026

A reliable system.
Not just Janet topping things up.

CQC says practices should have “a reliable system to check and replace equipment”. STOCKROOM gives the practice a shared round, room-level visibility and a record of what was checked.

Read GP Mythbuster 1 →
  • Full and Quick rounds
  • Room status in one place
  • Overdue checks easier to spot
DBX ONE STOCKROOM guided room replenishment round on a phone
The physical check stays simple. The process becomes shared.

Current CQC guidance + Park Lane Surgery finding

Find expired stock
before CQC does.

CQC says there should be “a process and system in place to check that drugs are in date”. At Park Lane Surgery, CQC found out-of-date syringes, blood bottles and needles in two rooms.

Read current CQC guidance →Read the Park Lane finding →
  • Multiple expiry lots
  • Expiry reminders before the date
  • FEFO recommendations in Practice Plus
DBX ONE STOCKROOM expiry notification settings on a phone
Expiry risk can be surfaced before the shelf check finds it late.

St Georges Medical Centre + Stopsley Village Health Centre

The cupboard check works.
Until someone asks you to prove it.

At St Georges Medical Centre, staff said checks happened but CQC said there were no records demonstrating them. In another GP finding, CQC said records could be strengthened by showing what was checked, whether it was satisfactory and how many items were available.

Read the St Georges finding →Read the Stopsley finding →
Who checkedDate & timeRoomPhysical quantityExceptionAction
DBX ONE STOCKROOM action list and room issues on a phone
Checks, shortages and follow-up stay visible instead of disappearing into memory.

Regulation 12 + Eastgate Surgery finding

Know what is missing
before the consultation does.

Regulation 12 covers equipment and medical devices being available when needed. At Eastgate Surgery, CQC found systems for ensuring emergency consumables and sundry items were available and safe were not in place, and some items were unavailable.

Read Regulation 12 →Read the Eastgate finding →
  • Shared view across rooms
  • Critical and empty states stand out
  • Replenishment need is visible before the round starts
DBX ONE STOCKROOM rooms and stores view on a phone
One shared picture of which rooms are full, not full, critical or empty.

Regulation 17 · governance, action and records

Do not call it stock
until somebody has seen it.

Good governance is not just noticing a problem. It is identifying it, acting on it and keeping the record. STOCKROOM turns invoice intake into a delivery check, keeps shortages visible and helps the practice order what is genuinely missing.

Read Regulation 17 →
  • Invoice becomes a delivery checklist
  • Missing items can be flagged immediately
  • Shopping reflects genuine shortages
DBX ONE STOCKROOM deliveries awaiting check on a phone
Stock does not become “received” until somebody confirms what actually arrived.

Scope

Useful evidence.
Not a compliance certificate.

STOCKROOM is designed to help GP practices operate and evidence the stock-control processes it actually covers. It does not replace SOPs, clinical judgement, cold-chain monitoring, equipment servicing or calibration, controlled-drug registers or other specialist controls.

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CQC does not certify or endorse DBX ONE, and software cannot guarantee compliance or a rating.